Job Setup

The Job Setup module is the starting point of your recruitment process. Here you create job requisitions, configure how candidates apply and publish openings to your careers site.

1.1 Job Opening

Viewing job openings

Select Jobs → Job Opening from the navigation menu to see a table of all existing openings. Each row displays the job title, designation, status (open or closed), description snippet and an ID. Use the search bar and filters to narrow down the list. A blue Add Job Opening button appears in the top‑right corner of the table.

Creating a new job opening

1. Click Add Job Opening. The New Job Opening form opens with several fields:

   • Job Title – required text field. Enter a clear title such as “Software Engineer – Intern”.
   • Status – choose Open or Closed.
   • Designation – specify the role or level (e.g. Junior Engineer, Manager).
   • Posted On – use the date picker to set the posting date.
   • Level, Employment Type, Department, Location – optional drop‑downs drawn from your datasources.
   • Publish on website – toggle this on to display the job on your public careers site.
   • Description – a rich‑text editor where you describe the role. Many teams structure this section with headings like Who We’re Looking For, What You’ll Do, What You Must Bring, What Sets You Apart and Why Join Us【704703649147595†screenshot】.

2. Click the Interview Rounds tab to design the interview process. Use Add Row to list each round (e.g. Preliminary AI, Technical, HR Round). For each round you can assign expected ratings and link interviewers【552354242645121†screenshot】.

3. Switch to the Hiring Team tab to specify who is involved in the hiring process. Add rows for each interviewer or hiring manager, and designate their role【385496682641549†screenshot】.

4. When the details are complete, click Save to create the job opening.

Viewing or editing an opening

Click any row in the list to open the job’s detail page. You’ll see the fields you entered plus additional sections such as Salary Range. There are buttons to Upload Resume, Create Job Applicant, Print and Save【704703649147595†screenshot】. Use these actions to manually add candidates or update the job description.

1.2 Customise the candidate application form (coming soon)

Today, candidates applying through your careers site are asked for basic information (name, email, phone and resume). A future release will let you design custom application forms with additional fields (e.g. portfolio links, years of experience, referral source). You’ll be able to select which fields are mandatory and map them to your datasources. For now, you can collect extra information during the interview or pre‑offer stage.

1.3 Publish job posts to the careers site

Any job with the Publish on website toggle enabled will appear on your public careers site. You can customise the look and feel of the site under Settings → Career Website Settings by uploading a brand image, banner image and editing the banner HTML and SEO metadata【717151836230695†screenshot】【85148766429903†screenshot】. When you publish a job, prospective candidates can view the description and apply directly from the site.

1.4 Job application

The Job Applicant page lists candidates who have applied for your openings. Depending on your permissions, you can review resumes, update statuses and progress applicants through interview rounds. In the current environment, this page shows a No Access message【690490863426814†screenshot】, indicating that applicant management is restricted to authorised users. When enabled, the applicant list will show the applicant’s name, email, source and status, and provide actions to screen or schedule interviews.